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The Apache Software Foundation
Board of Directors Meeting Minutes
24 July 2000
1. Call to order
The meeting was scheduled for 10:00am PDT -0700. After some delay
with the phones, a quorum was recognized by the chair and the meeting
started at 10:24. The meeting was held by teleconference hosted by
Covalent Technologies.
2. Roll Call
Directors Present:
Brian Behlendorf
Ken Coar
Roy T. Fielding
Ben Laurie
Rasmus Lerdorf
Doug MacEachern
Randy Terbush
Dirk-Willem van Gulik
Directors Absent:
Jim Jagielski [stranded on an island]
Guests:
James Duncan Davidson (V.P., Jakarta)
3. Minutes from the meetings of 28 February 2000 and 10 March 2000
The minutes from the board meeting of 28 February 2000 were amended
to remove an editorial question from the Secretary. The amended minutes
were then approved by general consent. The minutes are recorded at
<http://www.apache.org/foundation/records/minutes/2000/
board_minutes_2000_02_28.txt>.
The minutes from the board meeting of 10 March 2000 were approved
by general consent. The minutes are recorded at
<http://www.apache.org/foundation/records/minutes/2000/
board_minutes_2000_03_10.txt>.
4. Officer Reports
A. Chairman [Roy]
There have been no legal challenges to the Foundation's actions or
activities. Board meetings have slowed down due to the difficulty
of scheduling a synchronous meeting with our busy schedules, and
due to our inability to accomplish things asynchronously on the
board list without a hard deadline. We need to find a solution
that works on a reliable basis, such as a shorter bi-weekly meeting.
I have been attempting to build a secure website and voting forum
for use by the board, projects, and members of the Foundation, but
have been hampered by the lack of a non-firewalled network connection
and the need for a dedicated machine only accessible by ASF members.
Suggestions are welcome.
The next two months will be very busy for me due to my deadline
for finishing the dissertation [final defense August 10, final
signed copy by September 13].
In discussion, Brian suggested that we use locus.apache.org as the
secure website and simply use group assignment to control access.
Further discussion of this will take place on the board mail list.
B. President [Brian]
Brian reported that not much has changed in the ASF operations since
the last meeting, aside from the hardware problems on locus seeming
to be fixed by the latest replacement. He has been looking for ways
to increase his own free time to spend on Apache, mostly by delegating
more of his other work at Collab.Net. He continues to speak on behalf
of Apache at various conferences, but is mostly focused on improving
our server and network infrastructure.
C. Treasurer [Randy]
Randy reported that the donations address on our website should be
updated to read
The Apache Software Foundation
c/o Covalent Technologies, Inc.
706 Mission Street, Second Floor
San Francisco, CA 94103-3163
Our current finance situation is positive and exceeds our planned
expenditures for this year. A complete accounting will be provided
to the members in private, due to the privacy concerns of donees.
Major donations included $9000 from the Certicom challenge won by
the ECDL project (Rob Harley and colleagues), $10,000 from the
1999 ACM Software System Award, and $1000 each from Digital Campaigns,
Inc., and Expertcity.com.
Almost half of the Foundation's current funds are from the proceeds
of the successful ApacheCon 2000 conference in Orlando. Brian thanked
Ken Coar and the conferences committee for producing an outstanding
conference and significantly improving the financial condition of
the Foundation as a result.
Randy reported that our accountants have filed for 501(c)(3) status
on behalf of the Foundation, but there has not been any response yet
from the IRS.
D. Exec. V.P. and Secretary [Jim]
Jim reported [via e-mail] that all was well with the office.
He has accepted a new position as CTO of ZEND, which should not
adversely impact his role in the ASF.
5. Committee Reports
A. Apache Conferences Committee [Ken]
Ken reported that registration for ApacheCon 2000 Europe is now open.
42 sessions (62 hours) have been scheduled for three meeting rooms.
IBM, Sun, Covalent, and others have signed up as sponsors. Unlike
Orlando, we are just hoping to break even at this conference, due to
the lower attendance expectations and the expensive venue. The
committee has come to the conclusion that 2 events per year would be
a good thing, and is currently looking for alternative non-US venues.
Brian suggested that we make use of the apache-announce list for
at least one announcement of the upcoming conference, since none
had been posted to that list yet.
B. Apache HTTP Server Committee [BenH]
Ben Hyde was not present, though he did send a message to the
apache core list with a draft of the HTTP Server Committee status.
Roy suggests that this be sent to the board mailing list when ready.
C. Apache XML Committee [Dirk]
Dirk reported that he had been working on ways to separate new project
incubation from software project controls. The main concern was the
proper way to initiate new projects like SOAP. He would like to
give PMC the power to decide issues regarding new projects.
Ben pointed out that this was the opposite of the opinions being
expressed on the members list. In particular, that a project should
be focused on a single product family and the PMC consist of the
primary developers on that product family.
Brian suggested that there needs to be a difference between us and
a place that will host any open-source software project. We want to
avoid confusing people about the Apache philosophy -- projects should
be here for a reason.
Several directors expressed concern over one of the primary reasons
that SOAP was placed in the XML PMC rather than some other project,
namely that the XML PMC was perceived as being more friendly to the
organization that developed the original SOAP library code. It was
pointed out that SOAP more properly belongs in the realm of httpd.
The fact that such a decision was made without technical rationale
and without input from the members points to a broken process.
James Duncan Davidson joined the teleconference and reported that
he was working on a new roadmap for PMCs in which the httpd project
guidelines would apply uniformly to all projects, and that less mature
projects would be housed in a general incubator PMC. It was generally
agreed that further discussion of this issue should take place on the
members mailing list.
D. Apache Jakarta Committee [James Duncan Davidson]
James reported that the Jakarta projects are running smoothly, with
lots of downloads, and things going well. A small re-org was done
to add some new modules: Taglibs (tag libraries based on the JSP
spec), a pair of Java regex libraries, Slide (DAV), and a project
to study the Model-View-Controller pattern M3. There is a need to
figure out how Slide should relate to mod_dav in the httpd project.
Moving projects from java.apache.org is still on the roadmap.
6. Special Orders
A. Clarification on open board mailing list and archives
Ben Hyde requested that the current status of the availability of
board mailing list and archive to member subscription and viewing be
made part of the corporate record. There was some discussion of
archiving the board-private list as well, but Roy pointed out that the
board-private list exists solely because it is private and that any
official board actions must take place on the board list or during
a board meeting.
The following resolution was approved by vote of the directors
present, with six yea votes (Brian, Ken, Roy, Ben, Rasmus, Doug),
two nay votes (Randy, Dirk), and no abstentions.
RESOLVED, that subscription to the board mailing list be open to
any member of the Apache Software Foundation; and be it further
RESOLVED, that the board mailing list archives be accessible and
readable by any member of the Apache Software Foundation.
B. Authorize budget for retaining counsel on crypto export issues
This item had previously been discussed on the board mailing list.
The following resolution was approved by unanimous vote of the
directors present (Brian, Ken, Roy, Ben, Rasmus, Doug, Randy, Dirk).
WHEREAS, Ralf S. Engelschall, a member of the Foundation, has
requested that the Foundation obtain counsel for the purpose of
obtaining permission under U.S. export regulations to publish
open-source software containing various forms of cryptographic
algorithms and/or hooks; and further
WHEREAS, Ben Laurie has contacted Cindy Cohn as an appropriate
legal expert on matters related to crypto export and has begun
negotiations on a suitable fee agreement.
NOW, THEREFORE, BE IT RESOLVED, that an amount up to but not
exceeding USD $5,000.00 is hereby authorized for expenditure on
counsel for the purpose of determining the correct procedures for
the Foundation to legally publish open-source software containing
various forms of cryptographic algorithms and/or hooks; and further
RESOLVED, that Cindy Cohn be retained as legal counsel to the
Foundation for this purpose.
C. Authorize budget for payment of member fees at ApacheCon 2000 Europe
There was a general discussion of whether we should defray the
attendance fee for all ASF members attending ApacheCon 2000 Europe,
or only for those who need it.
The following resolution was approved by unanimous vote of the
directors present (Brian, Ken, Roy, Ben, Rasmus, Doug, Randy, Dirk).
WHEREAS, it is in the interests of the Foundation to encourage
as many of its members as possible to attend and participate in the
ApacheCon 2000 Europe conference; and further
WHEREAS, the conference committee has determined that a fee of $150
is necessary to cover the basic expenses of attendance at the
conference for members who are not speakers.
NOW, THEREFORE, BE IT RESOLVED, that an amount up to but not
exceeding USD $150.00 per ASF member in attendance at ApacheCon 2000
Europe, but not speaking at the conference, is hereby authorized for
payment to the conference organizer, up to but not exceeding a
maximum of USD $6,750.00, for the purpose of obtaining a complete
fee-waiver for all ASF members attending ApacheCon 2000 Europe.
D. Update membership of the Apache HTTP Server Committee
Ben Hyde expressed a desire that the Board officially recognize the
current status of membership in the HTTP Server Committee. There was
some discussion about whether it was more appropriate to limit the
membership to only those recently active in the project, but it was
decided in principle that we should first recognize the current
status and suggest to the server committee that they should discuss
the issue within the project and decide for themselves.
The following resolution was approved by vote of the directors
present, with six yea votes (Ken, Roy, Ben, Rasmus, Randy, Dirk),
no nay votes, and one abstention (Brian). Doug was absent for
this vote.
WHEREAS, it is in the best interests of the Foundation to have
each Project Management Committee consist of those individuals
who are active volunteers working on the projects assigned to
that committee; and further
WHEREAS, the existing members of the Apache HTTP Server Committee
have nominated the following additional individuals to serve on
that committee.
Ryan Bloom, Tony Finch, Brian Havard, Manoj Kasichainula,
Rasmus Lerdorf, David Reid, Daniel Lopez Ridruejo,
William A. Rowe, Chuck Murcko, Wilfredo Sanchez, and Greg Stein.
NOW, THEREFORE, BE IT RESOLVED, that the persons listed immediately
below be and hereby are appointed to serve as members of the Apache
HTTP Server Committee, effective immediately.
Brian Behlendorf Ryan Bloom Ken Coar
Mark Cox Lars Eilebrecht Ralf S. Engelschall
Roy T. Fielding Tony Finch Dean Gaudet
Dirk-Willem van Gulik Brian Havard Ben Hyde
Jim Jagielski Manoj Kasichainula Alexei Kosut
Martin Kraemer Ben Laurie Rasmus Lerdorf
Daniel Lopez Ridruejo Doug MacEachern Aram Mirzadeh
Chuck Murcko Sameer Parekh David Reid
William A. Rowe Wilfredo Sanchez Cliff Skolnick
Marc Slemko Greg Stein Bill Stoddard
Paul Sutton Randy Terbush
BE IT FURTHER RESOLVED, that the board reiterates its appointment
of Ben Hyde as V.P., Apache HTTP Server, and chairman of the Apache
HTTP Server Committee.
E. Update membership of the Apache XML Committee
Randy had to leave the teleconference at this point (12:01pm PDT).
The following resolution was approved by unanimous vote of the
directors present (Brian, Ken, Roy, Ben, Rasmus, Doug, Dirk).
NOW, THEREFORE, BE IT RESOLVED, that the persons listed immediately
below be and hereby are appointed to serve as members of the Apache
XML Project Management Committee, effective immediately.
Scott Boag Tim Bray James Duncan Davidson
Mike Dierken Pier Paolo Fumagalli Ted Leung
Stefano Mazzocchi Mike Pogue James Tauber
Keith Visco Dirk-Willem van Gulik
BE IT FURTHER RESOLVED, that the board reiterates its appointment
of Dirk-Willem van Gulik as V.P., Apache XML, and chairman of the
Apache XML Project Management Committee.
F. Establishment of an Apache PHP Committee
There was some discussion regarding the nature of the relationship
and licensing issues between the ASF and the PHP Association, but it
was generally felt that we should recognize the people who we believe
should be responsible for defining that relationship.
The following resolution was approved by vote of the directors
present, with six yea votes (Brian, Ken, Roy, Rasmus, Doug, Dirk),
no nay votes, and one abstention (Ben). Ben wished it to be recorded
that the reason for his abstention is that he didn't feel the
question of licensing had bottomed out.
WHEREAS, the Board of Directors deems it to be in the best interests
of the Foundation and consistent with the Foundation's purpose to
establish a Project Management Committee charged with the creation
and maintenance of open-source software related to the PHP software
product for distribution at no charge to the public.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that a Project Management
Committee, to be known as the "Apache PHP Committee", be and hereby
is established pursuant to Bylaws of the Foundation; and be it further
RESOLVED, that the Apache PHP Committee be and hereby is responsible
for the creation and maintenance of software related to the PHP
software product based on software licensed to the Foundation;
and be it further
RESOLVED, that the office of "Vice President, Apache PHP" be and
hereby is created, the person holding such office to serve at the
direction of the Board of Directors as the chairman of the Apache PHP
Committee, and to have primary responsibility for management of the
projects within the scope of responsibility of the Apache PHP
Committee; and be it further
RESOLVED, that the persons listed immediately below be and hereby are
appointed to serve as the initial members of the Apache PHP Committee.
Thies C. Arntzen Stig Bakken Shane Caraveo
Andi Gutmans Rasmus Lerdorf Sam Ruby
Sascha Schumann Zeev Suraski Jim Winstead
Andrei Zmievski
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Rasmus Lerdorf be and
hereby is appointed to the office of Vice President, Apache PHP,
to serve in accordance with and subject to the direction of the
Board of Directors and the Bylaws of the Foundation until death,
resignation, retirement, removal or disqualification, or until a
successor is appointed; and be it further
RESOLVED, that the initial Apache PHP Committee be and hereby is
tasked with the creation of a set of bylaws intended to encourage
open development and increased participation in the PHP Project.
G. Establishment of an Apache/TCL Project
The following resolution was approved by unanimous vote of the
directors present (Brian, Ken, Roy, Ben, Rasmus, Doug, Dirk).
WHEREAS, the Board of Directors deems it to be in the best interests
of the Foundation and consistent with the Foundation's purpose to
establish a Project Management Committee charged with the creation
and maintenance of open-source software related to the TCL scripting
language for distribution at no charge to the public.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that a Project Management
Committee, to be known as the "Apache TCL Project Management
Committee", be and hereby is established pursuant to Bylaws of the
Foundation; and be it further
RESOLVED, that the Apache TCL Project Management Committee be
and hereby is responsible for the creation and maintenance of
software related to the TCL scripting language based on software
licensed to the Foundation; and be it further
RESOLVED, that the office of "Vice President, Apache TCL" be
and hereby is created, the person holding such office to serve at the
direction of the Board of Directors as the chairman of the Apache TCL
Project Management Committee, and to have primary responsibility for
management of the projects within the scope of responsibility of the
Apache TCL Project Management Committee; and be it further
RESOLVED, that the persons listed immediately below be and hereby are
appointed to serve as the initial members of the Apache TCL Project
Management Committee.
Dirk-Willem van Gulik <dirkx@webweaving.org>
Daniel Lopez Ridruejo <daniel@covalent.net>
David N. Welton <davidw@linuxcare.com>
NOW, THEREFORE, BE IT FURTHER RESOLVED, that David N. Welton be
and hereby is appointed to the office of Vice President, Apache TCL,
to serve in accordance with and subject to the direction of the
Board of Directors and the Bylaws of the Foundation until death,
resignation, retirement, removal or disqualification, or until a
successor is appointed; and be it further
RESOLVED, that the initial Apache TCL Project Management Committee
be and hereby is tasked with the creation of a set of bylaws
intended to encourage open development and increased participation
in the TCL Project.
H. Acclamation of Apache Conferences Committee
There was a discussion on whether the mandate for the conferences
committee should be limited to a two-year term, but an amendment to
that effect was put to vote and was not approved, with two yea votes
(Brian, Dirk), four nay votes (Roy, Rasmus, Ken, Ben), and one
abstention (Doug).
The following resolution was approved by vote of the directors
present, with six yea votes (Brian, Ken, Roy, Ben, Rasmus, Doug),
one nay vote (Dirk), and no abstentions.
BE IT RESOLVED, that the Conferences Committee is hereby tasked
with the responsibility, and empowered with the authority, to act
on behalf of the Foundation and in the Foundation's best interests
in all matters involving Foundation production, sponsorship, or
participation in conferences, exhibitions, or trade shows.
I. Budgeting for counsel on member employment agreements and NDAs
This item was tabled until a future meeting when Ben Hyde might
be present.
J. Official policy regarding use of the Apache name for such
things as the CPAN Apache:: class hierarchy.
This item was tabled in the interests of time.
K. Coriolis copyright infringement
Update from Dirk on Coriolis book that stripped our license and
added a GPL license. Dirk indicated that he is waiting for a
response from our lawyers.
L. Budgeting for ASF Hackathon event prior to ApacheCon 2000 Europe
Ben Laurie commented that the event is still being planned for
the weekend prior to ApacheCon 2000 Europe, but that he wasn't
yet aware of the budget requirements. He will inform the board
when estimates are available.
M. Plan for creating an annual report for fy1999
This item was tabled in the interests of time.
N. Plan for creating a budget for fy2000
This item was tabled in the interests of time.
7. Unfinished Business
8. New Business
A. Authorization to enable donation of funds by credit card
The Treasurer requested that the board provide specific authorization
to enable the donation of funds by credit card. The following
resolution was approved by unanimous vote of the directors present
(Brian, Ken, Roy, Ben, Rasmus, Doug, Dirk):
WHEREAS, it is in the interests of the Foundation to encourage
donations from as many sources as possible; and further
WHEREAS, being able to accept major credit cards is considered
important.
NOW, THEREFORE, BE IT RESOLVED, that the Treasurer is tasked on
behalf of the Foundation to pursue and take those actions needed
to allow the Foundation to accept donations by major credit cards.
9. Announcements
Brian reported that an Apache boating firm had requested the right to
use the apache.net domain name. That name is currently owned by
Gordon Irlam, and that his original intention was to reserve it
against misuse by other companies. The board's consensus was that
Brian should ask Gordon if he wants to transfer ownership of the
domain to the ASF, and if so to complete the transfer and not allow
the boating firm to use the domain. Otherwise, it is up to Gordon.
10. Adjournment
The meeting was adjourned at 12:26pm PDT -0700.
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End of minutes
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